Duties:

The HR Assistant contract role is an ideal opportunity for individuals who are interested in operating virtually and physically in an office environment and have previously worked in high volume, high visibility complex organization. This role will involve direct interaction with clients and administrative work, but also provide an opportunity to collaborate with multiple departments inside and outside HR on various creative and innovative projects.

Potential Candidates will:

• Learn and become trained as a fingerprinting agent
• Collect and maintain document control over incoming employee records including but not limited to scanning and uploading to electronic records in accordance with policy
• Review and process multiple documents on behalf of HR including background checks, employee records, record release forms)
• Perform a variety of administrative tasks, including, but not limited to office management
• Assist in the maintenance of databases
• Have prior relevant experience and the ability to adapt to / learn in quickly changing situations.
• Interact with all levels of staff to provide exceptional level of service

 

Job Summary: 
Processes and maintains human resources reports, forms and files. Must demonstrate advanced knowledge of general office skills, equipment and HR policies and procedures.  Interface and seek advice with human resources operations, specialty areas, Information Services, and Payroll.

Job Responsibilites:
• Performs word processing, completes various type of correspondence, maintains confidential documents and files, and performs periodic auditing and archiving duties. 
• May enter HR information and data in the department’s computer system; prepares related reports on a monthly, quarterly and annual basis.
• Answers phones and refers calls to the appropriate resources; answer questions related to human resources.
• Verifies employment, checks references with outside entities; may be required to research the records of former employees.
• Assembles packets and materials for new hires.
• May post current job list openings.
• Receives and processes requisitions.
• Prepares postings and equity information; may assist with advertising job positions.
• Verifies licensure and work eligibility documentation.
• May process insurance cards and forms for new hires and review forms for accuracy and completeness.

Skills:

 

• Communication: Exceptional interpersonal skills
• Analytical Skills: Proactively identifies potential issues, proposes solutions and or escalates as appropriate
• Work Style: Collaborative, highly organized, attention to detail and able to multi-task with competing priorities, projects and deadlines
• Dependable, Accountable  and Strong Work Ethic
• Technical Skills: Proficient in Microsoft Word and Excel
• Familiarity with general office equipment. Demonstrated computer, human relation and effective communication skills required.

 

Plus:

Advanced  excel skills: (detecting patterns, integrating new information, ability to perform v-lookup)

 

Work Environment: HIGH volume, Partial Virtual / Remote, Partial Physical / On-site

Education:

• Two years of general office experience or equivalency;
• Previous experience in a Human Resource office is preferred.
• High School Diploma; Associate degree preferred.
 

Languages: English  Read  Write  Speak Attachments:    Skills and Experience Skills:

Required

• HUMAN RESOURCE ADMINISTRATION

Additional

Languages: English( Speak, Read, Write )